No matter how long or short the email, your readers should always be able to understand right away why you are writing to them. Are you responding to a previous message from the recipient? Do you need a particular file? Are you trying to set up a meeting?
Whether your email message is two sentences or six paragraphs in length, you should clearly state the main point of your message — and state it right away. It is possible to send a perfectly sound email just one sentence in length, as long as that sentence clearly expresses your purpose. If your email consists of several paragraphs, your main point should appear within the first paragraph of the email.
If at first you can’t figure out how to express your main idea economically, you should keep writing and rewriting until you can. You may find it necessary to revise your main idea multiple times before it conveys the point of your email message in a concise, clear, interesting way.
Sometimes people get to the point too quickly, as illustrated in Figure 9.
The only content appears in the subject line, therefore violating the average reader’s expectation of finding the main point in the main email window. It is possible the recipient may even think that the message was sent in error and delete it. Finally, the abruptness of the message — the absence of any salutation or closing — may offend the reader.
Compare the original email in Figure 9 with the much improved version in Figure 10.
The average recipient would be more likely to read and respond to such a message. In addition, there is no longer a danger that the recipient will be offended by the message. The writer addresses the reader by name, clarifies the point so that it is immediately accessible, and concludes by thanking him.
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Project Execution: Running the Project Quiz Answers Weekly Challenge 3
Test your knowledge: Prioritizing and analyzing data
Q1. As a project manager, you collect opinion-based feedback surveys in an effort to improve a product. What do you call this type of data?
Q2. As a project manager, you track the number of open and closed tasks per team member. What do you call this type of data?
Q3. As a project manager, how can you help ensure the privacy of data collected from your users, stakeholders, and others for your projects? Select all that apply.
Q4. Fill in the blank: During the _____ step of the data analysis process, you collect and store the data you will analyze.
Test your knowledge: Presenting and visualizing data
Q1. When crafting a story, what is the first step a project manager takes to think like the people they are presenting to and better understand their questions and concerns?
Q2. During what storytelling step does a project manager design an infographic or chart to present the data?
Q3. During what storytelling step does a project manager vet data for credibility?
Q4. When turning data into a story, a project manager first defines their audience. What is the second step?
Project Execution: Running the Project Weekly challenge 3 Answers
Q1. From the project manager’s perspective, which of the following are the benefits of using data? Select all that apply.
Q2. Which of the following are examples of productivity metrics? Select all that apply.
Q3. Fill in the blank: _____ is when the project manager determines how long it will take to complete a project based on the resources available.
Q4. Fill in the blank: A(n) ______ is an observable change that can help project managers determine the overall health of a project.
Q5. Fill in the blank: _____ data are qualities or things that you can’t measure with numerical data.
Q6. What is the third step in storytelling that vets the data for credibility and filters the information?
Q7. Fill in the blank: A _____ is a measurable value or metric that demonstrates how effective an organization is at achieving important objectives.
Q8. Which of the following tactics may help you be memorable during a presentation? Select all that apply.
Q9. As a project manager processing data, you avoid using data that isn’t representative of the population. This tactic helps avoid which data bias?
Q10. As a project manager analyzing data, you enter your data into a spreadsheet, ensure the data is accurate by removing duplicate responses and inconsistencies, and confirm the data contains no typos or errors. Which data analysis best practice does this represent?
Q11. As a project manager creating a story, you ask yourself questions like: “Does the story answer the initial question and demonstrate the solution?”, “Is it original and does it offer a unique point of view?”, and “What is the compelling takeaway for the audience?” In what storytelling step should you ask these questions?
Q12. Imagine you’re preparing a data presentation. To explain your data, you need to demonstrate a relationship between data sets and display values for the data points of two different variables. Which data visualization tool can help?
Project Execution: Running the Project Quiz Answers Weekly Challenge 4
Test your knowledge: Effective teams
Q1. Which five factors have the greatest impact on team effectiveness?
Q2. Which three of the following statements are generally true of teams that feel a sense of psychological safety?
Q3. Which key factor of team effectiveness involves setting, negotiating, and meeting expectations?
Q4. Which key factor of an effective team provides a clear sense of roles, plans, goals, and how individual work affects the group?
Q5. In what way does a team’s sense of meaning impact their effectiveness?
Test your knowledge: Managing team development and dynamics
Q1. Imagine you are a project manager and two of your team members disagree about how to approach a workflow problem. The debate leads to a personal conflict, so you listen to their arguments and propose a compromise that will move the project forward. During which stage of team development does this scenario take place?
Q2. Imagine you are managing a local craft festival and one of the vendors requests a larger booth at the last minute.You delegate the issue to your operations coordinator because you’re confident they can resolve it effectively. During which stage of team development does this scenario take place?
Q3. Imagine you are managing a team of people who haven’t worked together before. You decide to schedule a lunch for the team to get acquainted and learn about the project. During which stage of team development does this scenario take place?
Q4. Imagine as a project manager on a new project, you introduce a new task check-in process to the team. The team picks up the process quickly, and you decide to continue it for the remainder of the project. During which stage of team development does this scenario take place?
Q5. What should project managers do to manage team dynamics? Select all that apply.
Project Execution: Running the Project Quiz Answers Weekly Challenge 4
Q1. Which three of the following are benefits of teamwork?
Q2. Which of the five factors that impact team effectiveness is the most important?
Q3. Imagine you lead a team that keeps failing to hit its weekly targets. To help them get back on track, you ask them to record the time they spend on each task for five days. You then use this data to better scale the team’s work to hit upcoming targets. Which aspect of effective team building does this scenario demonstrate?
Q4. In what two ways does delegating work make project managers more effective leaders?
Q5. What responsibilities do project managers have during the forming stage of team development? Select all that apply.
Q6. What can project managers do to support ethical and inclusive leadership? Select all that apply.
Q7. Imagine a tech company wants to use another firm’s processor in its new laptop. The project manager writes to the firm’s CEO about the mutual benefits and projected sales numbers. Which steps of effective influencing is the project manager demonstrating? Select all that apply.
Q8. As a project manager, which two of the following are personal sources of power? Select all that apply.
Q9. Which of the following is not a step in the ethical decision-making framework developed by the Markkula Center for Applied Ethics?
Q10. As a project manager, you want to provide air cover for your team by not explicitly saying “no” to a stakeholder’s request. Which of the following are two possible strategies to achieve this?
Project Execution: Running the Project Weekly challenge 5 Answers
Test your knowledge: Project communication
Q1. How should a project team communicate?
Q2. Which of the following communication tools could a project manager use to create a project tracking report?
Q3. What are the benefits of communication tools for project managers and project teams? Select all that apply.
Q4. What information should you include in the subject field of an email? Select all that apply.
Test your knowledge: Effective meetings
Q1. Fill in the blank: For a project manager to organize an effective meeting, they must carefully select all attendees and prioritize meeting topics in a(n) _____.
Q2. Which of the following statements best describe effective meetings?
Q3. What are some actions to take to ensure productivity during a meeting? Select all that apply.
Q4. Why is it important to clearly state a meeting’s purpose and expectations in the agenda? Select all that apply.
Project Execution: Running the Project Quiz Answers Weekly Challenge 5
Q1. When you create an email, in what section should you clearly state what the email is about?
Q2. What are potential downsides of using instant messaging? Select all that apply.
Q3. Fill in the blank: _____ meetings have an agenda, time limit, and designated notetaker.
Q4. Why should you send any pre-reading materials in advance of a meeting?
Q5. Which of the following are key reasons to meet with stakeholders? Select all that apply.
Q6. Which of the following is a best practice when trying to structure your writing in an email?
Q7. What actions may help make a meeting accessible for someone with a hearing impairment? Select all that apply.
Q8. According to a Google study, productive meetings have what three elements in common?
Q9. In a status update meeting, what questions does the project manager typically address? Select all that apply.
Q10. Which type of meeting is typically more formal, starts with a project update, and may include a decision to resolve a major issue?
Project Execution: Running the Project Week 6 Quiz Answers
Test your knowledge: Closing a project
Q1. Which of the following criteria must be met in order to close a project? Select all that apply.
Q2. Which type of projects should a project manager avoid getting involved in because it can negatively impact their team? Select all that apply.
Q3. What type of project exists when an incomplete handoff results in a final deliverable that never reaches the customer?
Q4. What type of project exists when project deliverables and tasks cannot be completed?
Project Execution: Running the Project Quiz Answers Weekly Challenge 6
Q1. What happens during a project closing? Select all that apply.
Q2. What steps should a project manager take to make sure a project is closed? Select all that apply.
Q3. Consider the following project closing scenario:
The project manager does a final review of tasks and deliverables to ensure they are complete. They make sure there is written proof from stakeholders documenting that they are happy with the outcome. The project manager leads a meeting with the team to document what went well, what could be improved, and overall lessons learned. Finally, the team is disbanded, and the project manager thanks them for their work. What step of the project closing phase is the project manager missing?
Q4. What are the main purposes of a closeout report? Select all that apply.
Q5. During the closing process, how can you ensure the project has satisfied its goals and desired outcomes? Select all that apply.
Q6. What should a project manager do to ensure an effective closing process? Select all that apply.
Q7. Fill in the blank: A retrospective is an opportunity for _____.
Q8. For what three reasons is it important to close a project once it is complete?
Q9. Which document acts as a blueprint for what the team did, how they did it, and what they delivered?
Q10. Which of the following are true regarding a team celebration at the end of a project? Select all that apply.
Project Execution: Running the Project All weekly Challenges
Project Execution: Running the Project Quiz Answers | Weekly Challenge 1 >>
Project Execution: Running the Project Quiz Answers | Weekly Challenge 2 >>
Project Execution: Running the Project Quiz Answers | Weekly Challenge 3,4,5,6 >>