What is copying text in computer

In this section, we shall learn how to use cut, copy and paste functions in Word.

Cut

• Deleting unnecessary data from a document is called cutting.

• In Microsoft Word, you can cut text from one area of a document and paste that text anywhere in the document.

• After you cut the text, it gets stored in the clipboard.

• If you want to cut any text or word from a document, it is advisable to highlight the word first.

• To cut, Right Click → Cut.

• The shortcut key is "Ctrl + X".

Copy

• Copy option can be used when we need to retype the same text as it reduces time and effort.

• By using copy option, you can copy the text from one location to another.

• Information stored on the clipboard stays there until new information is either cut or copied.

• Each time you use cut or copy, you replace the old information on the clipboard with the information you just cut or copied.

• To copy, Right Click → Copy.

• The shortcut key is "Ctrl + C".

Paste

• Select your text and then copy it..

• Use mouse to move the cursor to desired position to paste the copied text.

• Click paste to insert the copied text in its new place.

• You can paste clipboard information as often as you like.

• To paste, Right Click → Paste.

• The shortcut key is "Ctrl + V".

Font and Size selection

• To change size of font in the file or document, first select the text you want to change.

• If you want to select all the text from document, click "Ctrl + A"

• From home menu, click font size option.

• You can also change style of the font using "Font Style" feature.

Alignment of Text

• You can align text to Left, Right, Center and Justify.

• By default, the content always appears to the left side of document.

• Alignment can be done by using mouse or keyboard shortcuts.

• For center alignment, click to "center align" icon or use shortcut key "Ctrl + E".

• For right alignment, click to "right align" icon or use shortcut key "Ctrl + R".

• For left alignment, click to "left align" icon or use shortcut key "Ctrl + L"

• If you click on "justify" it will align with respect to both left and right margins. The shortcut key used here is "Ctrl + J".

Formatting Text

• A font refers to set of characteristics that characters of Word support.

• The process of formatting a document includes controlling the appearance of text and layout of text on page.

• Character formatting includes settings that control attributes of individual text character such as Fonts, Font Size And Type Style.

Paragraph Indenting

• Indentation improves the readability of document.

• Options for indentation includes Left, Right, Center And Justify.

Bullets and Numbering

• Bullets and numbering are used to list important points and messages.

• When a document is in the form of long paragraphs, reader may not be able to quickly notice important points or message. Bullets and numbering emphasize lists of things.

• To list points or topics in a document, bullets are used.

• Numbered list works well for directions or other points.

• While typing a document, details should be given step-by-step for easy understanding. MS Word’s feature "Bullets and Numbering" fulfils this purpose.

• You can either use the word defaults for bullets and numbers or can define your own list.

Changing Case

We usually type content of documents in different forms such as Lower case, Upper case, Sentence case, etc.

• Sentence Case → First character of the sentence is capitalized.

• Lower Case → Entire selected text will change to small letters.

• Upper Case → Entire selected text will change to capital letters.

• Title Case → First character of each word begins with a capital letter.

• Toggle Case → It changes lowercase to uppercase and vice-versa.

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Introduction

By the end of this lesson, you should be able to:

• Cut, copy, and paste
• Drag and drop

Often in word processing, you will need to transfer information from one document to another. Instead of having to retype or replace this information, Word allows you to move a block of text, such as a word, sentence, paragraph, page, document, or graphic). Cut, copy, and paste are time-saving features. The Cut, Copy and Paste buttons are located on the Standard toolbar.

Cut and paste

• The Cut feature allows you to remove selected text from the document and temporarily place it on the Office Clipboard.
• The clipboard is a temporary storage file in your computer's memory. Items placed on the clipboard will remain there until you exit Word.
• The Paste feature allows you to get text from the clipboard and place it in the same or even another document.

Copy and paste

• The Copy feature allows you to copy selected text from the document and temporarily place it on the clipboard.
• The clipboard can hold up to 25 items. Once you copy the 26th item, the first copied item is deleted.
• The Paste feature allows you to select any of the collected items on the clipboard and place them in the same or another document.

• Select the text you want to move.
• Click the Cut button on the Standard toolbar.
  
• Place the insertion point where you want the text inserted.
• Click the Paste button.
  

• Select the text you want to move.
• Click the Copy button on the Standard toolbar.
  
• Place the insertion point where you want the text inserted.
• Click the Paste button.
  
• Once the item has been pasted, you can determine the formatting by clicking the Paste Options button that appears just below your pasted selection. Check or deselect any of the following options:
  • Keep Source Formatting: This maintains the text formatting of the original document.
  • Match Destination Formatting: This formats the pasted text to match the text formatting in the document in which it was pasted.
  • Keep Text Only: This removes any graphics you may have copied along with the copied text.
  • Apply Style or Formatting: This allows you to choose a specific format from the styles and formatting menu.

• Click Edit on the menu bar.
• Select Office Clipboard.
• The clipboard will appear on the right side of the Word window in the task pane.
• The clipboard will display any of the 24 items you have copied.

• Edit
  
  Cut
• Edit
  
  Copy
• Edit
  
  Paste

• Ctrl+C = Copy
• Ctrl+X = Cut
• Ctrl+V = Paste

Become comfortable using keyboard shortcuts to increase your speed in word processing.

If you cut, copy, or paste something you didn't mean to, use the Undo button or choose not to save changes to your document when you close it.

The drag-and-drop method of moving text allows you to move selected text using your mouse.

This method is convenient for moving text when:

• Moving text from one location to another within a document
• Moving text to another document

To drag and drop selected text:

To drag:

• Select the text you want to move.
• Place the mouse pointer anywhere on the selected text without clicking.
• Click and hold the left mouse button until the insertion point changes to a white arrow pointing up to the left.
• Left click and drag the selected text to the new location.

To drop:

• During this process, the mouse pointer changes to a box with a small white arrow over it to indicate that you are dragging text.
• When you reach the new location, release the mouse button to drop the text into place.
• Once you release the mouse button, a menu list will appear that offers you the following options:
  • Move Here
  • Copy Here
  • Link Here
  • Create Hyperlink Here
  • Cancel

Be sure to remove the selection highlight before pressing any key so you don't delete newly moved text. IF you do accidentally delete, press the Undo button.

Challenge!

• Open an existing document, or create a new one.
• Select some text.
• Click the Copy button on the Standard toolbar.
• Place the insertion point where you want text to be located.
• Click the Paste button.
• Select the copied text.
• Press the Delete key.

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