When you split a document window, the original window is split into two panes that

When working on lengthy Word documents, we often need to go back and forth between two sections within one document. However, Word also allows you to look at different parts of a document at the same time. 

Is it possible to show the same document in two or more windows at the same time, so that you don’t have to hop back and forth in your long Word document? Microsoft Word provides such features that you can use to display different parts of the same document in front of you. In fact, this feature is quite useful, if you have to copy and paste text or charts between different sections of the same document, especially when the document is a lengthy or complex one. At times, we may also need to read something on page 30 and then on page 85 and then again on page 30… so on and so forth. The process can be troublesome and maddening. Fortunately, there are some methods we can use to view different sections of a lengthy document.

 Method 1: Split the Word Window into Two Panes

The first option is to split Word document into two parts with independent scroll bars, so that we will be able to view or edit two window copies at the same time.

1. On the “View” tab, click “Split” button.
   

1. Alternatively, you can take use of the split bar in the top corner of the vertical scroll bar. Rest your cursor on it, and the cursor will change shape. Now, drag this mark to bring split bar downward to you desired place, or you can just double click it.
   

1. That way, the Word window will split into two halves horizontally, and two copies of your document will appear inside them. Both halves will come with their own independent scroll bars. Using these scrollbars, you can view and edit there two copies as you want at the same time. Moreover, you can also drag this split bar up and down to display more or less of each window. And any changes you make in one section will be updated in the second.
   

1. Finally, if you want to change back to the single copy window, you can click “Remove Split” under “View” tab to cancel the split. Besides, you can drag the split bar upward and then release it at the original place, or just double click it again.
   

Method 2: Create New Windows for the Same Document

To display and work on your document in different windows at the same time, you can also create new windows for it. However, this does not create a new document; instead, it just opens a second view for your current document.  Upon doing so, you won’t need to go back and forth between different points within one document.

1. Click “View” menu, and then click “New Window”, in the “Window” group.
   

1. In this way, it creates new windows for the current document. Note that all the windows have the same document name in their titles, they are just different copies of the same document. And the changes you make in one window are updated in other windows.
   

1. Then, you need to adjust these windows manually, so that you will be able view or edit different parts of your document.
   

Comparison of the Two Methods

To compare the above two method more intuitively, we have listed the similarities and differences in the table below.

How to Cope With Word Corruptions

In conclusion, Word offers many features we can utilize to make our reading and editing easier. Moreover, there are other functionalities we can delve into in order to facilitate our Word operations. Yet, for such widely used software, corruptions and damages can sometimes occur. In such situations, do not hesitate to take the help of the in-built repair tools in Word. However, it may not work for seriously damaged Word files. But don’t worry about that, you can still resort to a useful external word repair tool, which features powerful capabilities to repair badly damaged files effectively.

Author Introduction

Kelly Zhao is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including excel recovery and pdf repair software products. For more information visit www.datanumen.com

If you use Microsoft Office a lot, chances are you have come across situations where you would like to work with more than one document at a time.

Simply opening a new document window is a great thing to know for these situations, but fine-tuning this skill can open an entirely new and upgraded work experience.

Here is how you can go one step further, by customizing how multiple windows align, scroll, and even coordinate. Please keep in mind that not all Office programs have the same range of features, but these will give you a good overview of what to look for. In general, you will find the most window customizations in Microsoft Word and Excel.

1. To create a new window, simply select View - New Window. This creates a new frame for the program. For example, if you are working in Microsoft Word, you would see the entire user interface in two separate instances on your screen.

2. Adjust each window to see what you need to. You can use either the Restore/Expand feature in the upper right of each window or use your mouse to click on the borders then drag each window to your preferred width or height.

3. Again, the new window behaves just like your original window, meaning you can save the document, apply formatting, and apply other tools to each window.

• If you have two documents, select View - View Side by Side. This is also a quick way to snap each window back to equal screen space after you have customized a window's width or height.
• If you have a bunch of Word, Excel, PowerPoint, or other documents open, you can also arrange all files in the same program by selecting View - Arrange Windows. It will snap the windows to a smaller size so you can see them all, depending on how many you are working with.
• Keep in mind that you should use multiple windows when comparing two different documents. If you try to open the same document in two different windows, you can create issues when saving any changes, or you may run into stability issues. Instead, check out an alternative approach in the next tip
• You can also split a screen within the same document, which lets you compare nonadjacent parts of a document on the same screen. Select View - Split Screen. It allows you to compare the first page to a page later in the document, for example, while avoiding version issues, because you are still working on just one instance of that document. It is available in Microsoft Word and can help with larger documents.

You may also be interested in Views, which give you a way to customize your experience in Microsoft Office programs. Views are alternative ways of looking at one document window. In that sense, they are more like getting a new perspective or getting higher or lower detail than the default View.

Or, you may be interested in adjusting how large text is within a single window. It can be done a few different ways, so we suggest you check out this resource: Customize the Zoom or Default Zoom Level in Microsoft Office Programs.

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