How to save scanned documents from Notes to Photos iPad

I prefer to take notes with the built-in Notes app on iOS as it’s powerful and all my notes get seamlessly synced across Apple devices, such as my iPhone, iPad, and MacBook. You can also lock Notes with Touch ID or Face ID in case you store any personal or confidential stuff. Besides, the Notes app packs a handy tool to scan documents on the go such as receipts, invoices, business cards, certificates, whiteboards, etc. This also eliminates the need for any third-party apps.

Where are scanned documents stored on iPhone?

By default, the documents you scan using Notes aren’t stored anywhere on your iPhone except the Notes app.

Don’t worry if you can’t find the scanned documents on your iPhone or iPad after scanning a pile of printed documents. That’s because documents scanned using Notes stay within the particular note in the Notes app. You can only view the scans through the Notes app as the scanned files aren’t saved automatically to the Photos or Files app.

How to save scanned documents from Notes to Photos

Looking to save all your scanned files automatically from Notes to the Photos app? Thankfully, you can save scanned documents directly to Photos and avoid the hassle of saving scanned copies manually from the Notes app. This method is recommended for users who want to save their scanned documents as an image (JPEG format) instead of a PDF.

To save a scanned document as a JPEG image to your iPhone’s camera roll, go to Settings > Notes. In the Notes section, scroll down to the bottom and turn on the toggle for “Save to Photos“. Now all the photos, videos, and documents scanned in the Notes app will be saved to the Photos app.

NOTE: This will only work for your new scans and not the existing ones (in the Notes app) as long as the above setting is enabled.

How to save scanned documents from Notes as PDF

The Notes app lets you save an entire note as a PDF document. In addition, you can explicitly save scanned documents as PDF in order to send or share them directly. This comes in handy when you have multiple scans in a single note but you want to save them individually instead of one document.

To save a scanned document from Notes as PDF on iPhone,

1. Open the particular note in the Notes app.
2. Tap the scanned image and make any final edits such as crop, rotate, and add filters; if needed.
   
3. Then tap the Share button at the top right.
   
4. Select “Save to Files” from the iOS share sheet.
   
5. Choose a directory either on your “iCloud Drive” or “On My iPhone” to save the file.
   
6. Tap “Save” at the top-right to save the PDF to the Files app.

That’s it. You can now send the scanned copy in PDF format as an email attachment or through various messaging apps.

How to email scanned documents from Notes

All the stuff that you scan with the Notes app remains within it. The good thing is that you can email a scanned document directly from the Notes app to your contacts. This prevents the need to first save the scanned file as a PDF to your iPhone’s storage or iCloud.

To email your scanned documents from the Notes app on iPhone,

1. Head to the specific note in the Notes app.
2. Then long-press (tap and hold) on the scanned copy that you want to send.
3. Optional – Tap “Rename” to give your PDF file a custom name.
4. Tap “Share” and select an email app such as Gmail or Mail from the list of apps (shown horizontally in the share sheet).
   
   

5. The scanned document will now be added as an attachment on the Compose Email screen. Simply enter the necessary info and send the email.
   

RELATED: How to Scan Documents with the Files app

Tags: iOS 14iPadiPhoneNotesPDFTips

You can use the Notes app to scan documents and add signatures on your iPhone, iPad or iPod touch.

1. Open Notes and select a note or create a new one.
2. Tap the Camera button 
   
   , then tap Scan Documents 
   
   .
3. Place your document in view of the camera.
4. If your device is in Auto mode, your document will automatically scan. If you need to manually capture a scan, tap the Shutter button 
   
    or one of the Volume buttons. Then drag the corners to adjust the scan to fit the page, then tap Keep Scan.
5. Tap Save or add additional scans to the document.

Learn how to use the Continuity Camera to scan notes from your iPhone or iPad to your Mac.

1. Open Notes, then tap the document in the note.
2. Tap the Share button 
   
   , then tap Markup 
   
   .
3. Tap the Add button 
   
   , then tap Signature 
   
    and add a saved signature or create a new signature. Then you can adjust the size of the signature box and place it wherever you want on the document.
4. Tap Done.

To manually sign your document, follow steps 1-2, then select a tool to use and sign the document with your finger or an Apple Pencil with a compatible iPad.

Learn more about Notes on your iPhone, iPad or iPod touch.