By filtering information in a worksheet, you can find values quickly. You can filter on one or more columns of data. With filtering, you can control not only what you want to see, but what you want to exclude. You can filter based on choices you make from a list, or you can create specific filters to focus on exactly the data that you want to see. You can search for text and numbers when you filter by using the Search box in the filter interface. When you filter data, entire rows are hidden if values in one or more columns don't meet the filtering criteria. You can filter on numeric or text values, or filter by color for cells that have color formatting applied to their background or text. How?
Select the data that you want to filter
Filter by selecting values or searching Selecting values from a list and searching are the quickest ways to filter. When you click the arrow in a column that has filtering enabled, all values in that column appear in a list.
1. Use the Search box to enter text or numbers on which to search 2. Select and clear the check boxes to show values that are found in the column of data 3. Use advanced criteria to find values that meet specific conditions
Filter data by specifying conditions By specifying conditions, you can create custom filters that narrow down the data in the exact way that you want. You do this by building a filter. If you've ever queried data in a database, this will look familiar to you.
Next steps
/en/excel2013/sorting-data/content/ IntroductionIf your worksheet contains a lot of content, it can be difficult to find information quickly. Filters can be used to narrow down the data in your worksheet, allowing you to view only the information you need. Optional: Download our practice workbook. In our example, we'll apply a filter to an equipment log worksheet to display only the laptops and projectors that are available for checkout.
Filtering options can also be accessed from the Sort & Filter command on the Home tab. Accessing Filter options from the Home tabTo apply multiple filters:Filters are cumulative, which means you can apply multiple filters to help narrow down your results. In this example, we've already filtered our worksheet to show laptops and projectors, and we'd like to narrow it down further to only show laptops and projectors that were checked out in August.
To clear a filter:After applying a filter, you may want to remove—or clear—it from your worksheet so you'll be able to filter content in different ways.
To remove all filters from your worksheet, click the Filter command on the Data tab. Clicking the Filter command to remove filtersAdvanced filteringIf you need to filter for something specific, basic filtering may not give you enough options. Fortunately, Excel includes many advanced filtering tools, including search, text, date, and number filtering, which can narrow your results to help find exactly what you need. To filter with search:Excel allows you to search for data that contains an exact phrase, number, date, and more. In our example, we'll use this feature to show only Saris brand products in our equipment log.
To use advanced text filters:Advanced text filters can be used to display more specific information, such as cells that contain a certain number of characters, or data that excludes a specific word or number. In our example, we've already filtered our worksheet to only show items with Other in the Type column, but we'd like to exclude any item containing the word case.
To use advanced date filters:Advanced date filters can be used to view information from a certain time period, such as last year, next quarter, or between two dates. In this example, we will use advanced date filters to view only equipment that has been checked out today.
If you're working along with the example file, your results will be different from the images above. If you want, you can change some of the dates so the filter will give more results. To use advanced number filters:Advanced number filters allow you to manipulate numbered data in different ways. In this example, we will display only certain types of equipment based on the range of ID numbers.
Challenge!
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