34) Loreen Tina is the chief lawyer for Tamara Incorporated. The CEO of Tamara Incorporated asks Loreen whether the company should periodically delete all company e-mail. If Loreen is well-versed in AIS best practices, she would mostly likely respond,
A) Yes, if we are ever sued, the other attorney will not be able to comb through our e-mail for evidence.
B) Yes, since e-mail requires a lot of storage space, deleting it periodically will reduce the amount of information we need to store.
C) No, deleting an organization's e-mail is against the law.
D) No, if we are ever sued we will not be able to draw upon our e-mail records to defend ourselves.
Term | Definition text file created by a Web site and stored on a visitor's hard disk | |
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Term Virtual private network (VPN) | | Definition a network that controls access to an extranet using encryption and authentication technology | |
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Term | Definition determines if the characters in the field are of the proper type Example: if you are using numeric data, a field check would pick up on alphabetic characters entered by mistake | |
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Term | Definition determines if data have the appropriate arithmetic sign | |
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Term | Definition tests a numerical amount to ensure that it does not exceed a predetermined value | |
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Term | Definition like a limit check except that it has both upper and lower limits | |
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Term | Definition ensures that the input data will fit into the assigned field | |
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Term | Definition determines if all required data have been items have been entered | |
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Term | Definition compares the ID code or account number in transaction data with similar data in the master file to verify that the account exists | |
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Term | Definition determines the correctness of the logical relationship between two data items | |
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Term | Definition edit check in which a check digit is recalculated to verify that an error has not been made | |
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Term | Definition a digit in a data field that provides info about the other digits in the data field. Used to check for error or loss of characters in the data field | |
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Term | Definition tests if a batch of input data is in the proper numerical or alphabetical sequence | |
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Term | Definition record of data input and data processing errors | |
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Term | Definition sums of the instances of numerical items, calculated for a batch of documents. These totals are calculated before processing the batch and are compared with machine-generated totals after they are processed to check for accuracy | |
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Term | Definition batch total that sums a field that contains dollar values | |
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Term | Definition batch total that sums a nonfinancial numeric field | |
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Term | Definition batch total that sums the number of records in a batch | |
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Term | Definition online processing data entry control in which the system requests each input data item and waits for and acceptable response | |
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Term | Definition online data entry control where a system displays a document with highlighted blank spaces and waits for the data to be entered | |
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Term | Definition online data entry control that checks the accuracy of input data by using it to retrieve and display other related information | |
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Term | Definition online data entry control that includes a detailed record of all transaction data | |
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Term | Definition located at the beginning of each file and contains the file name, expiration date, and other identification data. | |
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Term | Definition located at the end of the file and contains the batch totals calculated during input | |
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Term | Definition error in which two digits were accidentally reversed. If a financial or hash total discrepancy is divisible by 9, there is probably a transposition error. | |
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Term cross-footing balance test | | Definition worksheet data are totaled across and down. Then, total of the horizontal totals is compared to the vertical totals to ensure that the worksheet balances | |
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Term | Definition internal check that requires the balance of an account to be zero after all entries to it have been made | |
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Term concurrent update controls | | Definition protect records from errors that occur when two or more users attempt to update the same record simultaneously | |
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Term | Definition bit added to a byte then magnetized as needed to ensure that there is always and odd (or even) number of magnetized bits. The computer used the parity scheme to check the accuracy of each item of data | |
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Term | Definition verifying that there are the proper number of bits set to the value 1 in each character received | |
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Term | Definition verifies transmitted data by haaving the receiving device send the message back to the sending device so that the message received can be compared with the message sent | |
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Term | Definition capability of a system to continue performing when there is a hardware failure | |
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Term uninterruptible power supply (UPS) | | Definition system that provides protection in the event of a prolonged power outage, uses battery power to keep the system going long enough to back up critical data and safely shut down | |
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Term | Definition an exact copy of the most current version of a database, file, or software program | |
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Term | Definition the process of installing the backup copy for use | |
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Term | Definition copying only the data items that have changed since the last backup | |
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Term | Definition copies all changes made since the last full backup | |
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Term | Definition involves maintaining two copies of the database at two separate data centers at all times and updating both copies in real-time as each transaction occurs. | |
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Term | Definition a copy of the database at a point in time | |
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Term | Definition copy of a database, master file, or software that will be retained indefinitely as a historical record, usually to satisfy legal and regulatory requirements | |
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Term recovery time objective (RTO) | | Definition represents the time following a disaster by which the organization's information system must be available again | |
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Term | Definition an empty building that is prewired for necessary telephone and internet access, plus a contract with one or more vendors to provide all necessary computer and other office equipment within a specified period of time | |
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Term | Definition facility that is prewired for telephone and internet access and also contains all the computing and office equipment the organization needs to perform its essential business activities | |
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Term recovery point objective (RPO) | | Definition the length of time between the last backup and the time that an incident occurred. RPO represents the period of time for which management is willing to have to reenter, if possible, data about past transactions | |
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